Every Document. Every Revision. Fully Under Control.

Organize project files in a folder tree, upload them with the right metadata, control who can see them, and keep every version. Supporting evidence, controlled documents and temporary files each have their own upload path.

File Manager showing the folder tree and folder settings

The Document Chaos Problem

1Teams work from outdated drawing revisions, causing costly rework on site
2Approval workflows run through email chains with no accountability or tracking
3Compliance documents are scattered across shared drives, making audits stressful and time-consuming

The Solution

Arkan Document Control Capabilities

Three Upload Types

Upload files as Supporting Evidence (site photos, test results), Controlled Documents (letters, approvals, method statements, reports) or Temporary Files, each with its own metadata form and tags.

Version History with Restore

Upload a new version with a required comment. Each version shows who uploaded it and when, and any earlier version can be restored as the current one.

Visibility & Encrypted Folders

Set controlled documents to AdminOnly or ProjectTeam and temporary files to OwnerOnly or ProjectUsers. Folders can be encrypted and limited to allowed file types, sizes and required expiry dates.

Temporary Files & Archive

Temporary files are deleted automatically after the expiry period you set (14 days by default). Documents no longer in daily use can be archived to cold storage and restored when needed.

Search, Filters & Bulk Actions

Filter by keyword, document type, status and upload date, switch between grid and list views, and bulk download, delete or move files.

How It Works

Simple 4-Step Process

Organize: Build a folder tree with codes, encryption and upload rules

Upload: Choose supporting evidence, controlled document or temporary file, then add metadata and tags

Review: Submit documents for review, then approve or reject them

Maintain: Upload new versions, restore earlier ones, and archive files to cold storage

Key Capabilities

At a Glance

Upload Types

Supporting evidence, controlled documents and temporary files

Version History

Restorable

Every version kept with uploader, date and comment

Temporary File Expiry

14 days

Default auto-expiry, adjustable per file

Works seamlessly with other Arkan features

Document Control integrates with Drawings & BIM, Submittals, Workflow Engine and more for a complete construction management solution.

Ready to Get Started with Document Control?

See how document control can transform your construction project workflow.

Guided project setupOnboarding supportThe full Arkan platform

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