Complete Control Over Document Submissions and Approvals
Manage the entire submittal lifecycle with powerful document workflows. Track submissions, monitor approvals, and never miss a deadline with intelligent forecasting and alerts.
Submittal dashboard showing status tracking, 14-day forecast, and automated approval workflow
Interface preview
The Submittal Bottleneck
- 1Email-based submittals get lost in inboxes
- 2No visibility into where a submittal stands in the approval process
- 3Late submissions impact procurement schedules
- 4Revision cycles drag on without accountability
- 5Compliance reporting requires manual data compilation
Arkan Submittal & Document Workflows Capabilities
Submittal Plans
Create and manage submittal schedules
Category and type organization
Subcategory Definition
Define categories per submittal type
Hierarchical organization
Document Type Linking
Associate document types with submittals
Automatic classification
Status Tracking
Under Process, Under Process Late, Completed On Time, Completed Late
Real-time status updates
Follow-up Requests
Create and track follow-up items
Threaded communication
Escalation Tracking
Monitor overdue items with automatic alerts
14-day forecasting
Dashboard KPIs
Submittal Types Count
Number of distinct categories
Total Requests
All submittal requests in system
Expected Documents
Documents awaiting submission
Upcoming Requests
14-day forecast of due submittals
Completed Submissions
Successfully closed submittals
Under Process
Currently in approval workflow
Late Submissions
Past due date
Done Late
Completed after due date
Simple 4-Step Process
Plan: Create submittal schedule with categories
Submit: Attach documents and route for approval
Track: Monitor status and respond to comments
Close: Receive approval and file for record
Measurable Impact
Approval Cycle
50% faster
Automated routing vs. email
On-Time Submissions
35% improvement
Proactive alerts and forecasting
Compliance Reports
Instant
Real-time data, no manual compilation
“We had over 300 submittals pending across 8 projects with no clear visibility. The 14-day forecast showed us we were about to miss critical deadlines. Automated alerts to consultants got responses in 48 hours instead of weeks. Our submittal approval rate went from 60% to 95%.”
Omar Al-Jaber
Document Controller
Aramco Residential Construction
Works seamlessly with other Arkan features
Submittal & Document Workflows integrates with Drawing Collaboration, Workflow Engine, Executive Dashboards and more for a complete construction management solution.
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