Every Variation Tracked. Every Claim Substantiated.
Manage variation orders and contractual claims with FIDIC-aligned workflows, automatic cost impact analysis, and a complete audit trail. From VO initiation to final account settlement — nothing is left undocumented.
Variation Orders & Claims Management Screenshot
Interface preview
The Variation & Claims Nightmare
- 1Variation orders are tracked in spreadsheets with no link to the original BOQ — making final account reconciliation a months-long ordeal
- 2Claims lack proper substantiation because site records, correspondence, and cost data are scattered across different systems
- 3Disputed variations escalate because there is no clear audit trail of instructions, approvals, and cost agreements
Arkan Variation Orders & Claims Management Capabilities
FIDIC-Based Variation Workflows
Initiate VOs with structured forms that capture scope description, BOQ impact, time impact, and contractual basis. Route through configurable approval chains aligned to FIDIC clause 13.
Automatic Cost Impact Analysis
Link VOs directly to BOQ items. The system calculates cost impact in real-time — showing the effect on contract value, project budget, and cash flow forecasts.
Claims Register & Substantiation
Build claims with linked evidence — site instructions, correspondence, photos, daily reports, and cost breakdowns. Generate claim submissions with proper FIDIC notice timelines.
Complete Audit Trail
Every VO action is timestamped and attributed — who initiated, who approved, what changed, and when. Supports dispute resolution and final account negotiations.
Simple 4-Step Process
Initiate: Create a VO with scope, BOQ impact, time impact, and contractual basis
Evaluate: System calculates cost impact and routes for multi-level approval
Execute: Approved VOs update the BOQ, budget, and schedule automatically
Settle: Link VOs to IPCs and final account for complete commercial close-out
Measurable Impact
Final Account Settlement Time
60% faster
All VOs pre-linked to BOQ and IPCs
Revenue Leakage from Untracked VOs
Zero
Every scope change captured at point of instruction
Claim Success Rate
3x higher
Properly substantiated with linked evidence
Works seamlessly with other Arkan features
Variation Orders & Claims Management integrates with BOQ Management, Financial Management, Workflow Engine and more for a complete construction management solution.
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