Free Variation Order (VO) Template
A generic variation order form: describe the change, value it item by item, state any time impact and collect the approvals your contract requires. Excel and PDF, English and Arabic.
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Preview
A preview of the template layout. The files have more blank rows and, in Excel, working formulas and drop-downs.
Variation Order (VO)
- Project
- VO no.
- Date
- Contract reference
- Instruction / event reference
- Requested by
- Currency
Description of the change and reason
Valuation (enter omissions as negative quantities)
| Item | Description | BOQ ref. | Unit | Quantity | Rate | Amount |
|---|---|---|---|---|---|---|
| = calculated | ||||||
| = calculated | ||||||
| = calculated | ||||||
| ... (12 rows in the file) | ||||||
| Net value of variation | ||||||
| Extension of time requested (days) | |
|---|---|
| Revised completion date (if any) |
What is included
- Header: project, VO number, date, contract and instruction references, requester and currency
- Description of the change and its reason
- Valuation table with BOQ reference, quantity, rate and calculated amount, with a net total
- Extension of time and revised completion date, plus signature blocks for contractor, consultant and employer
How to fill it in
- Number the VO and reference the instruction or event that caused the change.
- Describe the added, omitted or changed work and the reason.
- List each valued item with its BOQ reference, quantity and rate. Enter omissions as negative quantities.
- State any extension of time requested, following your contract's notice rules.
- Obtain the signatures your contract names and file the signed VO with the correspondence.
Do this without spreadsheets: Arkan variations
Arkan records variations against the BOQ item they change, with status and value impact.
- Add a variation with description, type, quantity and rate; value is calculated and starts as Pending
- Approval status and value impact per item, with bulk actions
- Variations flow into the finance overview and payment requests
Related templates
Last updated: 2026-10-13. This is a generic template, not tied to a specific contract. Adapt it to your contract and project procedures.
