Free Project Closeout Checklist Template
A checklist to track everything that must be done to close a construction project: handover, defects, documents, manuals, warranties, approvals and the final account. Excel and PDF, English and Arabic.
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Preview
A preview of the template layout. The files have more blank rows and, in Excel, working formulas and drop-downs.
Project Closeout Checklist
- Project
- Contract no.
- Prepared by
- Date
- Date of practical completion
- Defects liability period ends
| No. | Category | Closeout item | Responsible | Due date | Date completed | Status | Evidence / document ref. | Remarks |
|---|---|---|---|---|---|---|---|---|
| ... (22 rows in the file) | ||||||||
What is included
- Header: project, contract number, completion date and end of the defects liability period
- Closeout table with category, item, responsible person, due and completion dates, and evidence reference
- Category drop-down: handover and testing, snags, as-builts, manuals and training, warranties, approvals, final account, demobilisation
- Status drop-down (not started, in progress, complete, not applicable) and two signature boxes
How to fill it in
- Fill in the header, including the practical completion date and when the defects liability period ends, as stated in your contract.
- List every closeout item your contract and the local authorities require, choosing a category for each.
- Assign each item to one responsible person with a due date.
- As items are completed, enter the date and reference the evidence, such as the signed certificate or document.
- Review the list with the client or consultant representative and sign when all items are complete or marked not applicable.
Do this without spreadsheets: Arkan Punch List
Arkan's Punch List module tracks outstanding items by location and responsible party until each one is closed, which helps with the snagging part of closeout.
- Location, trade, priority and due date on every item
- Photos, company and assignee
- Items can only be closed once resolved
Related templates
Last updated: 2026-10-14. This is a generic template, not tied to a specific contract. Adapt it to your contract and project procedures.
