Free NCR Template: Non-Conformance Report
A one-page Non-Conformance Report to record work or material that does not meet the specification, the cause, the agreed corrective action and the closure. Excel and PDF, English and Arabic.
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Preview
A preview of the template layout. The files have more blank rows and, in Excel, working formulas and drop-downs.
Non-Conformance Report (NCR)
- NCR no.
- Date raised
- Project
- Raised by
- Issued to (contractor / subcontractor)
- Location / element
- Discipline
- Severity
- Minor / Major / Critical
- Specification / drawing reference
- Related inspection / ITP ref.
Description of the non-conformance
Requirement not met (clause / criterion)
Evidence (photos, test results, measurements)
Root cause (by contractor)
Proposed disposition and corrective action
Preventive action
- Disposition
- Rework / Repair / Use as is / Reject / remove
- Target closure date
- Re-inspection date
- Status
- Open / Corrective action submitted / Closed
- Date closed
- Closure verified by
What is included
- Header: NCR number, date, issued to, location, discipline, severity and references
- Sections for the description, requirement not met, evidence, root cause and preventive action
- Disposition drop-down (rework, repair, use as is, reject) and status drop-down
- Target closure, re-inspection and closure verification fields, with three signature boxes
How to fill it in
- Number the NCR, state the location or element, and refer to the specification clause or drawing.
- Describe what was found and which requirement it fails to meet. Stick to facts and attach photos or test results.
- Choose the severity under your project's own definitions.
- The contractor records the root cause and proposes a disposition and corrective action, which the issuer accepts or comments on.
- Re-inspect after the corrective action, record who verified it and the date, and only then set the status to closed.
Do this without spreadsheets: Arkan NCR
Arkan's NCR module records each non-conformance with its status and responsible party and keeps it linked to the project's quality records.
- Severity, responsible company and evidence on each NCR
- Pins on drawings and links to inspections
- Tracking through corrective action and verification
Related templates
Last updated: 2026-10-14. This is a generic template, not tied to a specific contract. Adapt it to your contract and project procedures.
